We've all had the problem of creating several versions of a document and then digging through them to find the one we're looking for, right? The best way to solve this is through the use of naming conventions. You need to assign categories, dates, and other specific identifying data to files to easily keep track [...]
Why do we spring clean our house, our Facebook friends, and our yards but not our technology? We spend time going through paperwork and clothes to get rid of the old and make way for the new, and we should do the same with electronic files (documents, photos, etc.), email and apps. Electronic files Documents: [...]
Email is still proven to be the biggest use of time for most business owners and executives. How can you get your email back under control when it's become such a time hog? Implement one or two of the following tips to start feeling relief from your email overwhelm. 1. Most people spend at [...]
If you haven’t already heard, Yahoo recently announced one of the largest breaches of data ever. For more information on that, click here to read a great article by CMIT Solutions. What everyone will tell you is “change your passwords immediately!” But hardly anyone will tell you an easy way to make your passwords [...]
A picture may be worth a thousand words, but having a thousand pictures with no organization is a disaster and a headache! Unfortunately, there isn’t a one-size-fits-all organization system. You need to spend a little time deciding what you want from your system. Here are a few questions to get you started: Do you [...]
Most of us spend a huge amount of time in front of the computer. Why not become more productive by saving yourself time maneuvering? Several of my clients were blown away by the following little-known shortcuts: Switch from one open application on your computer to another Windows users: Hold down the Alt key, and [...]
This is a question I get asked by almost every client I work with. They want to know if I’ll make them “go electronic.” The answer is that everyone’s needs are different. The first thing I ask clients is “Do you gravitate towards paper” (for calendars, to-do’s, etc.) If the answer is decidedly “yes”, [...]
Email chains are painful, aren't they? Your inbox is overwhelming, it isn't always clear what you're supposed to respond to and what you can delete, and prioritizing is a nightmare. While you can't eliminate email from your clients, prospects, and vendors, you can make your work team operate entirely outside of your inbox. Enter Slack Slack [...]
In my last post about backups, we discussed the importance of backing up your data and explored backing up in the cloud. Today, let’s look at your options for backing up using physical hardware. Physical hardware solutions External hard drive Most of these drives connect to your desktop or laptop computer through the universal [...]
What is a backup? A backup means that you’re keeping copies of your files (documents, photos, music, etc.) in another location so that if something happens, you will still have access to them. You can look at backups as insurance for your files. Usually, if you need very little storage space, you can find [...]
